All entertainers whether dancers, musicians or guest speakers are concerned about the safety of any unwatched personal items. It is pure courtesy to offer them an isolated room close to the area of performance where they can get changed in privacy, warm up and leave any personal belongings. It sounds obvious but such details can easily be overlooked and it is not professional for them to be changing in a guest bathroom. It is also a nice touch to have refreshments and snacks back stage for them. The lighting equipment can make entertainers extremely hot and they will certainly appreciate a bottle of water afterwards. Offering cold drinks or even having a mini fridge or cooler available will go a long way. A large mirror for make up application is also a nice thought. Not all performers can travel with one and if you want them to go out there and do their best, it is important to take care of their needs as much as you do for the guests. Musicians will need an area to leave their prized instruments during breaks or prior to start time. Ensure that the area is secure or you have someone at all times on the door. For large events, ensure that back stage passes or VIP passes have been issued to anyone who needs to come and go from this area otherwise you could find yourself with a larger problem then necessary on your hands.

Ensure that a contract is drawn up with all entertainers so both you and they, will know well beforehand what you both are to provide. Some entertainers can be quite demanding and divaish (and please don’t moan at me that this isn’t a proper word…you get my drift; right!). Aim to avoid last minute grievances and demands at all costs, you won’t have time for this on the day.

Fiona

Following a University degree and a drastic career move, Fiona Warren-Bassett soon found herself rapidly moving forward in the events and PR world. Enjoying the change of direction, Fiona went on to further her Event Management experience, spending 6 years working for a renowned cruise line company. Having travelled extensively and been actively involved in many events and weddings, Fiona has since returned to land and has successfully launched her freelance writing and PR career.
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