September, 2012 | eventjuice

Behind the Scenes of Event Planning, Tip 1: Meet with Vendors & Venues

Your event will only be as good as your management skills are behind the scenes, regardless of how great a host you may be. Don’t forget about the people who are actually putting your entire event planning into action on your behalf. Communication is definitely the key here and having everyone on the same page as to your ideas is crucial to ensure smooth running. Organise meeting time Always do yourself the favour of arranging sufficient meeting time with any ...

Dealing with Inebriated Guests

An over-served guest can ruin a function faster than a plague of locusts or an afternoon thunderstorm. How do you keep that lushy board or family member from taking over your carefully planned affair? The most important decision is whether you should invite them at all. Is it truly unavoidable? When was the last time someone in your family, social group, or organization paid our friend the consequence of denying an invite? If they have a problem, maybe this is ...

An Introduction to Contractual Terms for Beginners

Last week we looked at the primary constituents of a contract – Offer, consideration, and acceptance – and if you’re the kind that likes visual metaphors, you can consider these the bare-bones of a contract. This week, we’re going to briefly introduce contractual terms. Further on our visual metaphor, contractual terms are the meat on the bones. They are what pad out the contract and define exactly what people are bargaining for. There are two broad types of term – ...

The #1 Tool for Time Management (And How to Use It)

In order to be the exemplary event planner you always hoped you would be, you need to be organized. The events world is about being a great social host, an excellent organiser and a firm but approachable venue manager while possessing a keen eye for detail. What do you mean you can’t be in 8 places at once, answer the phone, take an alcohol delivery, prepare the audio visual cue sheet, set up the tables, contact the printer to see ...

The Role You Will Regret If You Forget

Pop quiz: What is the job you can assign for your event that will have you breathing sighs of relief (and admiring a little extra shred of intact sanity) that you have probably forgotten? You have someone to make the key tradeoff with the cranky venue attendant, you’ve hired the limo driver, you know exactly whose hands will be on that expensive champagne, and there is a greeter for each VIP guest at the airport, so you could not have ...

To include or not to include? Christmas Party Packages

As clients start to look at Christmas venues for the Christmas shindig, do you go down the route of offering a rock bottom price with just the basics in or do you advertise your price higher than your competitors but show that is has all of the whistles and bells on it? Let’s be honest everyone knows what everyone else is offering for Christmas so how do you go about competing? There are two avenues of thought. One offer the ...

Understanding the Formation of Contracts – Event Management Law (Part 2)

Last week we discussed the history of contracts and how they fit in to the capitalist free market society in which we live in. Today we are going to look at the formation of contracts – What are the key elements of a contract and why they are important. As I mentioned previously, there are three primary components: Offer, consideration, and acceptance. There are also the concept known as “Invitation to treat” and these will be discussed too. Key terms ...

Transforming Outdoor Spaces for Beauty and Function

Having an outdoor event, particularly in the summer, is automatically romantic and exciting. Indoor space simply cannot mimic the beauty of natural light, vegetation, and the promising whisper of evening breezes. But the reality of outdoor space also poses challenges, and the bubble may burst if you are not prepared. Bugs, rain, uncomfortable temperatures, inconvenient or dirty venues, darkness, and area noise can quickly render your expensive affair unforgettable, but not in a good way. Everyone’s Biggest Concern: Weather Rain ...

No Means No! How To Manage Difficult Clients

Dealing with constantly changing goal posts is a fine line between challenging your creative talent and knowing when and how to say ‘no’ to last minute demands. Have you ever experienced a situation where you give someone an inch and they take a mile? Surely you have come across or can expect to come across such clients that clearly think you can perform miracles, have no idea that there is a limit for what their budget will cover or are ...

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September 2012